Administrative Executive

1. Office Administration

• Manage daily office operations and administrative tasks.

• Maintain office supplies inventory and place orders when necessary.

• Organize and maintain filing systems (physical and digital).

• Ensure office equipment is functioning and arrange maintenance when required.

2. Documentation & Record Keeping

• Prepare reports, presentations, and official documents.

• Maintain company records, databases, and employee files.

• Handle incoming and outgoing correspondence (emails, letters, courier).

• Ensure documents comply with company policies.

3. Meeting & Schedule Coordination

• Schedule meetings, appointments, and events.

• Prepare meeting agendas and take meeting minutes.

• Coordinate travel arrangements and accommodation for staff or management.

4. Communication & Coordination

• Act as a liaison between departments, vendors, and clients.

• Answer phone calls and respond to inquiries professionally.

• Support internal communication and coordination across teams.

5. Finance & Procurement Support

• Assist with invoice processing and expense tracking.

• Prepare purchase orders and liaise with suppliers.

• Support budget tracking for administrative expenses.

6. HR & Staff Support

• Assist HR with onboarding documentation for new employees.

• Maintain attendance records and leave tracking.

• Help organize staff activities or company events.

7. Compliance & Policy Support

• Ensure administrative processes follow company policies.

• Maintain confidentiality of company information.

• Assist in audits or compliance documentation when required.

Key Skills

• Organizational and multitasking skills

• Communication and interpersonal skills

• Attention to detail

• Time management

• Problem-solving ability

• Proficiency in office software (Microsoft Office)