Administrative Executive / Assistant

Company Overview

Heinen & Hopman is a leading maritime specialist providing air conditioning, ventilation, heating, refrigeration, and mechanical ventilation systems for over 10,000 vessels worldwide. We deliver innovative, customised climate solutions using the latest energy-saving technologies.

Job Summary

Perform comprehensive administrative and HR support to ensure smooth office operations and compliance with company policies and regulatory requirements.

Responsibilities

• Manage incoming phone calls and welcome guests to maintain a professional office environment
• Perform accurate data entry and maintain organized filing systems to support operational efficiency
• Monitor and replenish office supplies to ensure uninterrupted workflow
• Assist in procurement processes and update related data to support purchasing activities
• Maintain and update ISO audit documentation and company policies to ensure compliance
• Handle payroll processing, HR administration, and MOM work pass matters to support workforce management
• Execute ad-hoc duties assigned by management to meet evolving business needs

Preferred competencies and qualifications

• Professional Certificate, Nitec, or Diploma in Business Studies, Administration, Management, or equivalent
• Minimum 1 year of relevant work experience
• Proficient in Microsoft Office and ERP systems to support administrative tasks
• Strong interpersonal and communication skills to collaborate effectively
• Meticulous and able to work independently with strong time management skills to meet deadlines