Job Responsibilities:
- Manage the reception counter, receive visitors, incoming phone calls, screen and redirect calls to the relevant personnel.
- Manage the meeting rooms enquiries / bookings.
- Processing of Admin purchase requisition, issuance of Purchase Order and ensure payment to vendors in a timely manner.
- Assist in the preparation courier documents, handling and dealing with local and overseas courier services
- Liaising with office related purchases vendors.
- Maintains office general items inventory by checking stock to determine inventory level anticipating needed supplies placing and expediting orders for supplies verifying receipt of supplies.
- Responsible for employee name cards and company materials printing requisitions.
- Distribution and maintain the inventory of employee pass holders and lanyards.
- Sort and manage incoming and outgoing mails and courier deliveries to ensure timely correspondence.
- Coordinates company car parking matters.
- Maintain filing systems, both physical and digital.
- Track and manage data, records and reports.
- Ad-hoc tasks as assigned by Manager.
Requirements:
- A Diploma, Higher Nitec or Nitec qualification in a relevant field of study.
- Proficient in using Microsoft Office Suite (e.g., Word, Excel, Outlook) and internet applications.
- Candidate with customer service or hospitality experience are welcome to apply.
- Willingness to perform reception duties
- Excellent verbal and written communication skills in English and Chinese to liaise with HQ in Canada and Taiwan.
- Professional, friendly, and approachable personality.
This role will be located in Singapore, working on-site at our office located at Expo (DT35/CG1) fully sheltered from the MRT.
