Administrative Assistant

Job Description:

1. Provide administrative support to the Purchasing team
2. Assist in sourcing suppliers and obtaining quotations
3. Prepare and process purchase orders, and track order status
4. Communicate with vendors regarding pricing, delivery schedules, and order issues
5. Maintain and update supplier databases and purchasing records
6. Verify invoices against purchase orders and delivery receipts
7. Coordinate with internal departments on purchasing needs
8. Monitor inventory levels and assist with stock replenishment
9. Ensure compliance with company procurement policies and procedures
10. Perform general administrative duties such as filing, data entry, and documentation

Requirements:

1. Diploma or equivalent qualification in Business Administration or related field
2. Proven experience in administrative or purchasing support roles preferred
3. Proficient in Microsoft Office (Excel, Word, Outlook)
4. Strong organizational and multitasking skills
5. Good communication and interpersonal skills
6. Attention to detail and accuracy
7. Ability to work independently and as part of a team