Administrative Assistant

3-5 years
11 days ago
Job Description

Job Description :

At Singtel, we believe in the strength of a vibrant, diverse and inclusive workforce where backgrounds, perspectives and life experiences of our people help us innovate and create strong connections with our customers. We strive to ensure all our people practices are non-discriminatory and provide a fair, performance-based work culture that is diverse, inclusive and collaborative.

Join us and experience what it's like to be with an Employer of Choice.. Together, let's create a brighter digital future for all. .Awarded at the HR Fest Awards 2020.

Be a Part of Something BIG!

We are seeking a highly organized and detail-orientedAdmin Assistantto join our Business Management Team. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our company. You will work closely with various teams and individuals to ensure efficient office management, document handling, and communication. The ideal candidate will be detail-oriented, proactive, and capable of multitasking in a fast-paced environment.

Make an Impact by

  • Raise Service Orders/Purchase Orders/Serivce Entry/Good Receipt in SAP and Ariba /Billing Request for recovery of Singtel board reps airticket/misc spendings
  • Such as legal and consultancy fees/ invoices for project work/ invoices for events /courier fees such as DHL invoices etc.

  • System work: SAP - vendor etc /Ariba - IBUY system/ BPC System for Budgetting /E-workflow /Waiver of competition/ Vendor quotation system etc.
  • Supporting all secondees matters for Telkomsel and Globe.
  • Recovery cost of airticket claims for Singtel Board reps and any other misc claims from Globe and Telkomsel.
  • Process all claim expenses for Business Management teams.
  • Overseas business trips - Booking of air tickets, preparation of visa, pre-trip approval form, reservation of hotels and transport arrangements etc
  • Taking care of all assets in Business Management such as tracking and keeping records of ownership of all inventorised items such as mobile phones and laptops.
  • Onboarding of new hires, seating arrangements and exit arrangements for leaving staff eg returning of all assets.
  • Preparing for events or VIP visits including but not limited to making arrangements and liasing with security for passes, preparations of venues, form filling for events, seeking approval request from Property, transport arrangements, arranging for catering, buying of snacks and refreshments as and when required for meeting attendees, guests or VIPs.
  • Assist Business Management teams with departmental budgeting process including but not limited input into BPC system. Budget tracking as when required by directors.
  • Any other duties assigned as and when required.

Skills for Success

  • Min. GCE O Level or equivalent
  • At least 3 years of relevant working experience in admin support
  • Working knowledge of IT software including SAP and proficient in Microsoft Office applications e.g. Excel and Word
  • Multi-tasking and able to work independently with min supervision.
  • Team player
  • Good communications skills

Your Career Growth Starts Here. Apply Now!

We are committed to a safe and healthy environment for our employees & customers and will require all prospective employees to be fully vaccinated.


Singtel is Asia's leading communications technology group, providing a portfolio of services from next-generation communication, 5G and technology services to infotainment to both consumers and businesses. The Group has presence in Asia, Australia and Africa and reaches over 740 million mobile customers in 21 countries. Its infrastructure and technology services for businesses span 21 countries, with more than 428 direct points of presence in 362 cities.