Job Overview
Liaise with Terminal Office staff on all administrative matters and oversee the billing and invoicing of principal and customers as well as payment for our casual workers and suppliers.
Responsibilities
- Support the Terminal staff in administrative matters
- Ensure timely and accurate processing of all invoices by their respective due dates / Principle's requirements to prevent any additional payments incurred due from late payments
- Accountable for the reconciliation of Discharged Cargo billings and Loading Shipping Orders against the actual manifest for each vessel
- Co-ordinate the collection of all required information for the preparation of the billing and invoicing to clients
- Liaise with Equipment leasing company and Services & Maintenance vendors for annual renewal of Policies / Contracts
- Check the accuracy of terminal employees claims for overtime, allowances and reimbursement before submitting them for payroll processing
- Monitor and handle renewal of licenses, entry permits (e.g. Jurong Port Pass, PSA Pass) and certificates etc
- Actively track the invoices (purchasing and billing) related to Terminal operations
- Other tasks or duties as assigned
Requirements
- Minimum GCE O level qualifications
- Minimum 1 year of administrative experience
- Computer literate
- Meticulous and Attention to details
- Responsible to follow tasks through to completion
- Good interpersonal and communication skills
