Administrative Assistant

about the company

The client is a trading firm headquartered in Singapore, specializing in top-quality electrical components, Semiconductor Equipment, and Energy related products.

about the job

Provide general administrative support to the finance team . Prepare and process trade-related documents (quotations, purchase orders, invoices, transport documents) with banks and overseas offices . Organize and arrange travel arrangements including visas, air tickets and hotel bookings . Maintain accurate records of sales, purchases, and transactions . Manage contracts, renewal and sales-related transactions . Provide day-to-day support to staff and directors . Process staff and directors reimbursements . Manage daily office operations and administrative tasks . Assist in monitoring sales order and payment status . Handle emails, phone calls, and correspondence related to trade activities . Prepare and consolidate documents every month to our accountant . Ensure compliance with company procedures and deadlines Qualifications

about the manager / team

This role will be reporting to a senior manager and work closely with the Directors

skills and experience required

The ideal candidate will hold a minimum of a Diploma and possess at least three years of relevant professional experience. We require high proficiency in the Microsoft Office Suite, specifically with Word, Excel, PowerPoint, and Outlook, to ensure seamless integration into our daily operations and reporting workflows.