Job Summary
We are seeking a proactive and organized Administrative Assistant to support our operations team in procurement, sourcing, logistics and general administrative activities. The successful candidate will assist insourcing materials and equipment, coordinating deliveries and shipments, preparing documentation, and ensuring the smooth operation of daily administrative processes.
Requirements
- Minimum Nitec/Higher Nitec or equivalent qualification. Fresh graduates are welcome to apply.
- Proficient in Microsoft Office applications (Word, Excel, Outlook and PowerPoint).
- Good computer literacy with strong administrative and organizational skills.
- Good communication and interpersonal skills.
- Able to multitask and work independently with minimal supervision.
- Meticulous, responsible and able to meet deadlines.
- Fresh graduates are encouraged to apply. On-the-job training will be provided.
- 5-day work week (Monday to Friday, 9.00 am to 6.00 pm).
- Occasionally required to work beyond normal office hours when necessary to support operational requirements.
Responsibilities
- Source spare parts, materials, tools, equipment and services from local and overseas suppliers.
- Obtain quotations, compare pricing and prepare cost comparison reports for management review.
- Coordinate purchases and follow up with suppliers to ensure timely delivery.
- Assist on packing, labelling and shipment of equipment, spare parts and materials.
- Prepare shipping documents, purchase orders, delivery orders and other related documentation.
- Monitor inventory levels and assist in maintaining stock records.
- Maintain supplier database, procurement records and filing systems and submit to Senior Administrator.
- Track purchase orders and ensure goods are delivered according to schedule.
- Support the Service and Sales teams by coordinating procurement and material availability.
- Handle general administrative duties including document filing, data entry, correspondence and record keeping.
- Perform other administrative duties assigned by Senior Administrator from time to time.
