Administrative Assistant

1-3 Years

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Job Description

Roles & Responsibilities

Job Description & Requirements

Facilitate a smooth onboarding process for new hires, including orientation and setup.
Manage the issuance and maintenance of PPE for both employees and visitors.
Assist and carry out assigned administrative duties.
Any other ad-hoc duties delegated by the management
Coordinate interviews with potential candidates and relevant stakeholders.
Generate and monitor attendance reports, verifying timesheets for employees.
Arrange courier services, mailing, and dispatch of documents as needed.
Administer employee leave applications and maintain accurate leave records.
Issuance of permits, work orders and payments to contractors.
Track Progress and reports of improvement projects.
Carry out general administrative duties for the firm
Source and purchase necessary office supplies, projects.
Submit claims and benefits for employees through the company system.
Support employee welfare activities and initiatives.
Provide general HR and administrative assistance to employees at all levels.

Qualifications And Requirements

Degree/ masters in business administration or equivalent.
Minimum 1-3 years of experience in an administrative assistant or office support role.
Strong verbal and written communication skills with the ability to interact effectively with a variety of people.
Excellent organizational and time management skills with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
Ability to identify and resolve administrative issues effectively.
A positive and helpful in providing excellent service to employees
Proficient in Microsoft Office Suite or other relevant software applications.
A keen eye for detail and accuracy in all tasks with strong work ethic and a positive attitude.
Strong interpersonal and communication skills to handle inquiries.
Detail-oriented with good time management and multitasking skills.
Flexibility to take on ad-hoc tasks assigned by management.
Prior experience in customer service, or administrative support is preferred.
Ability to maintain confidentiality of employee information and company matters.
Ability to work independently and as part of a team.