Administrative Assistant

Office administration

. Manage daily office administrative activities and ensure smooth office operation.

. Answer incoming calls and respond to general enquiries.

. Manage incoming and outgoing mail, courier services, and deliveries.

. Maintain office filing system, both electronic and hardcopy.

. Monitor office supplies and coordinate purchasing of stationery and office consumables.

. Coordinate maintenance of office equipment and facilities.

. Support company events and meetings.

. Arrange for staff training and travel bookings.

. Perform other administrative duties assigned by management.

Sales Administration

. Assist to support sales enquiries.

. Generate sales orders and process customer purchase orders.

. Maintain customer records and sales documentation.

. Monitor order status and update customers on delivery schedules.

. Assist in CRM data entry and updates.

Procurement support

. Prepare purchase orders.

. Track suppliers lead time.

. Maintain procurement records.

. Assist in inventory and stock documentation.

. Coordinate shipment and delivery documentation.

Finance support

. Support expense claim administration.

. Assist in monitoring customer payments.

. Coordinate with external accountants on administrative matters.

. Maintain records of supplier invoices and payment document.

Qualification

. GCE O Level / NITEC, Diploma, or equivalent qualification.

. Diploma in Business Administration or related fields is an advantage.

Experience

. 2-5 years of administrative experience

. Experience in an engineering, construction, HVAC, or instrumentation company is an advantage.

Skills

. Proficiency in MS Office.

. Good document management skills.

. Excellent organizational and time management skills.

. Good written and verbal communication skills.

. Customer service-oriented.

. Positive attitude and willingness to learn.

. Ability to work independently and as part of a team.

. Able to multitask and prioritise work effectively.

. High level of integrity and confidentiality.