Administrative Assistant

Statement Of Purpose (Overall Purpose of Job)

To provide administrative support to the department / company.

Major Duties & Responsibilities

(A) Specific :

. Sourcing & procurement of insurance policies & bonds for new & extended projects.

. Oversee group project insurances and ensure all client requirements are met, updating and filing records.

. Processing of project insurance claims (injury, damages etc.).

. Ensure all insurance bonds have been discharged upon completion date.

. Annual public liability & work injury compensation renewals.

. New / renewal BCA workhead, builder license, bizSafe and GGBS.

. Maintain & updating of project master list.

. Point of liaison for technical controller, builder endorsements/submissions.

. Follow up RIT project completion documents.

. Oversee the office facilities responsibilities.

. Supervise junior staff to ensure adherence to company policies and standard operating procedures (SOPs).

. Assist in internal & external audit matters, such as updating IMS, GGBS, SR audits, etc.

(B) General :

. Handle facilities-related & administrative related matters within the Company.

. Other duties as assigned.

(C) Safety :

. Follow the Company safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements:

(A) Education, Qualifications & Special Training :

. O Level with credits in English and Mathematics or equivalent.

. Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

. Basic technical knowledge of building & office facilities.

. Good working attitude, self-motivated and able to work independently.

. Good communication skills (verbal and written).

. Knowledge in general & commercial insurance lines.

(C) Experience :

. Preferably with at least 1 year relevant experience in construction sector.