We are looking for a proactive and organised Administrative Assistant to support our Organisation Development (OD) team in delivering employee engagement initiatives, staff events, and day-to-day administrative operations.
This role is ideal for someone who enjoys coordinating events, managing administrative processes, and working with diverse stakeholders across the organisation in a fast-paced environment.
Responsibilities
Event Coordination & Logistics
- Support the planning and execution of internal staff events, workshops, and engagement activities.
- Coordinate event logistics, including venue setup, registration, attendance tracking, and event materials.
- Provide on-site support to ensure smooth event operations and participant experience.
Vendor & Procurement Coordination
- Liaise with vendors on event arrangements, quotations, deliveries, and event requirements.
- Assist with procurement processes, including raising purchase requests and monitoring approval status.
- Track vendor deliverables and follow up to ensure timelines are met.
Administrative Support
- Provide administrative and operational support to the OD team.
- Maintain and organise records, event documentation, invoices, and attendance data.
- Assist with meeting coordination, scheduling, and preparation of meeting notes.
Data & Reporting Support
- Consolidate event participation, feedback, and survey results.
- Support basic reporting and tracking of attendance, engagement metrics, and event expenses.
Requirements
- Prior experience in administrative, operations, or event coordination roles is preferred.
- Strong organisational skills with a keen eye for detail.
- Ability to manage multiple tasks and work effectively with different stakeholders.
- Good communication and interpersonal skills.
- Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint and Outlook.
- Proficient in Canva for creating event publicity materials, presentation slides, and simple communications collateral.
- Able to commit for the duration of the temporary assignment (for a period of 6 months from July 2026 - Dec 2026).
