Summary
Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams.
Responsibilities
- Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as required
- Schedules and organizes activities such as meetings, travel, conferences and interviews
- Answers phones, distributes mail and processes expense reimbursement for assigned staff
- Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations
- May support other teams, such as Marketing, with various administrative tasks
- Assist with event setup and coordination
- Manage office supplies, stationery, and pantry inventory
- Oversee office equipment maintenance and coordinate office cleanliness with cleaning staff
Cultural
- Demonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff, visitor and clients
- Performs work in a manner that demonstrates an awareness of and an appreciation for the firm's cultural values, including a commitment to quality, innovation, learning and growth
- Becomes skilled in fostering and maintaining a collaborative professional working relationship with the project team
- Takes personal responsibility for fostering a green workplace through sustainable work practices
Financial
- Understands the financial implications of overhead and chargeable time, including accountability to project plan and planned utilization rate
Revenue or Opportunity Generation
- May assist in production of marketing presentations
Qualifications
- High school education college level preferred
- Typically with 2+ years of related experience
- Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams
- Strong interpersonal skills and the ability to interact with all levels of staff
- Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics
- Ability to communicate in a clear, concise and professional manner both verbally and in writing
- Ability to proactively problem solve and collaborate on innovative solutions
- Ability to work in team environment
- Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice
- Ability to work on multiple projects at the same time
- Ability to effectively meet deadlines at expected quality
- 6-month contract, with possibility of extension
- Open to Singaporeans and Singapore PRs only.
