Administrative Assistant

Job Description

Job Location

Job Description

Overview of the Role

Do you want to be part of our dynamic and high-paced P&G environment If yes, we would like you to join us as an administrative assistant!

This role is an expert role, and you will be supporting senior leaders and multi-functional teams to ensure meetings, events and activities are executed with accuracy and agility.

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Your Team

You will likely report to a senior administrative assistant or senior leader within one of our huge organizational units. Your work might span across local or regional scopes and projects.

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How Success Looks Like

With the dynamic and fast-paced environment we operate in, successful individuals show strong proactive spirit and willingness to learn. You ensure events and meetings are coordinated perfectly and quickly to meet business needs. You also have exceptional communication and people skills across our large organization, and externally with suppliers and vendors. Most importantly, you are meticulous and systematic to ensure no misses.

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Responsibilities

• Calendar scheduling and all secretarial support for leadership team members and/or senior leaders.
• Plan travel arrangements and expense reports
• Submit purchases on P&G systems (e.g. POs, invoices, cross-charges etc).
• Coordinate team meetings and processes (e.g. schedule team meetings, updating organization charts)
• Liaise with external parties (e.g. candidates, suppliers, visitors, etc)
• Plan for F&A related events and employee engagement activities
• Create name lists, reports, communication materials, and other business documents
• Coordinate Onboarding and Offboarding logistics for employees, interns and contractors
• Involved in ad-hoc projects and admin-related tasks.

Job Qualifications

Qualifications

• Minimum A Levels with working experience or Diploma
• 2-4 years of relevant working experience
• Able to work independently and problem-solve for issues
• Meticulous and organized able to execute and meet deadlines
• Able to deliver tasks with a sense of urgency
• Excellent written and spoken interpersonal skills ability to work across cultures and with diverse range of people

Job Schedule

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