Administrative Assistant

Job Description:

• Preparing and issuing sales orders, invoices and delivery orders
• Coordinating travel arrangements and booking, including flights, hotels and rental cars
• Ordering office supplies, managing inventory and overseeing supply budget
• Maintaining physical and digital filing systems
• Performing data entry and ensuring accurate databases
• Inventory management - support merchandise transfer, stock take, inventory counts, unpack goods
• Handling online marketplaces: upload products, reply to enquiries and process the order accordingly
• Providing general support to managers and other staff
• Performing any other duties as per assigned by Management

Requirements:

• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint
• Good communication and written skills in both English and Mandarin
• Fresh design knowledge and strong understanding of social media platforms is the plus
• Experience with office equipment such as printers, copiers and scanners
• Fast and accurate typing and data entry
• Ability to multitask and prioritize competing deadlines
• Good customer service and interpersonal skills to assist customers
• Discretion and the ability to handle confidential information