Administrative Assistant

Documents & Filling

• Courts Delivery Shipment confirmation - daily
• Financial documents sorting & filling - daily

Communication Support

• Answer phone call
• Reply general email, customer enquiry in Respond.io

Offices Operations

• Ordering and tracking office supplies (stationery, pantry and etc)
• Manage office equipment (printer, water dispenser and etc)

Sales & Daily Operations Support

• Daily order key-in (to cover coordinator if order were too many, or someone absent)
• Basic logistic scheduling (to cover logistic department if someone absent)

Other ad-hoc

• Support the operation team when required

Document Management

• Ensure all court DD shipment documents and financial documents are accurately sorted, filed, and maintained on a daily basis for easy retrieval and compliance.

Communication Support

• Respond promptly to incoming phone calls and general email or customer enquiry via Respond.io, ensuring timely and professional communication with internal and external stakeholders.

Office Operations

• Monitor and maintain office supplies and pantry inventory place orders and track delivery to ensure smooth office functioning.

• Ensure all court DD shipment documents and financial documents are accurately sorted, filed, and maintained on a daily basis for easy retrieval and compliance.

• Communication Support

• Respond promptly to incoming phone calls and general email or customer enquiries via Respond.io, ensuring timely and professional communication with internal and external stakeholders.

• Office Operations

• Monitor and maintain office supplies and pantry inventory place orders and track delivery to ensure smooth office functioning.

  Manage and maintain office equipment (printers, water dispensers, etc.) to prevent operational disruptions.

• Sales & Daily Operations Support

• Assist in daily order key-in to ensure all sales orders are processed accurately and on time, covering for coordinators when needed.

  Support basic logistics scheduling to ensure timely dispatch and delivery during staff absences.

• Ad-Hoc Operational Support

• Provide additional support to the operations team as required to ensure continuity of daily operations and business processes.
  
  A. Qualification/ Education Requirements:

  A1. O-Level certification for Singaporean applicants.

  B. Work Experience Requirements :

  B1. Entry-level position no prior work experience required.

  B2. Language requirements: Proficient in written and reading English basic verbal communication in English.

  C. Compulsory technical Requirements

  C1. Basic computer literacy.

  C2. Proficiency in typing.

  C3. Familiarity with Microsoft Office applications (Word, Excel) is advantageous.

  D. Optional Technical requirements

  D1. Knowledge of SAP is considered a plus.

  D2. Familiarity with basic office equipment (printers, scanners, fax machines).

  D3. Experience with email and messaging platforms for professional communication (e.g., Respond.io).

  E. Key Competencies/Crucial Behavioral Requirements:

  E1. Willingness to learn and adapt to new tasks.

  E2. Punctual and reliable.

  E3. Strong attention to detail and accuracy.

  E4. Ability to work independently and as part of a team.

  E5. Professional and courteous attitude toward colleagues and stakeholders.