Provide full spectrum of secretarial support to Director(s) and his/her team
Coordinate business travel for directors and team members, covering bookings, visas, schedules, travel insurance, materials, and post-trip claims and reimbursements
Handle full spectrum of administration including supplies, expenses, claims, travel arrangements, meetings coordination, onboarding/ offboarding, leave management, access, resources, update status of project, etc
Prepare documents for submission of pre-qualification
Manage overall project administration, including setup, contracts, consultants, fees, payments, access, milestones, and documentation
Handle project financial processes, from submissions and proposals to invoicing, payment follow-ups, and monthly income and fee forecasting with Finance and project teams
Work with Human Capital Management department for incoming and outgoing administration for team members
Maintain proper documentation, reports, and records, ensuring all files comply with office standards
Oversee leave, claims, timesheets, ICT requests, and maintain a clean and organized workspace
Any other ad hoc duties as assigned.
Requirements
Minimum Diploma in Business Administration or equivalent
Strong adaptability and ability to manage shifting priorities in a fast-paced environment
Excellent organisational and problem-solving skills
