Administrative Assistant (Chinatown)

Key Responsibilities

Meeting Support: Manage calendars, prepare agendas, take minutes, and support management/exco meetings.

Accurate Records: Maintain tenancy/license agreement files, reports, and tracking systems. Update and ensure membership data is accurate and current.

Audit Support: Support Finance in compliance documentation and audit preparation.

Licensing & Subscriptions: Ensure all licenses and subscriptions are valid, renewed, and up to date.

Rental Income Collection: Administer rental and Giro collections, issue receipts, and liaise with Finance.

Tenant Enquiries: Respond promptly to tenant enquiries and follow up on related matters.

Event/Workshop Support: Monitor and generate reports on events/workshops.

Secretariat Support: Assist the Executive Director.

HR Support: Assist HR with attendance tracking and leave management

Additional Duties: Any other ad hoc duties from time to time

Requirements

Minimum 1 year in office management/administrative support property/facilities/front desk experience advantageous.

Proficiency in Microsoft Office (Excel, Word, PowerPoint) data tracking/reporting experience preferred.

Strong interpersonal, analytical, and presentation skills service-oriented with pleasant disposition.

Proactive, resourceful, adaptable to fast-paced environments, and a strong team player.

No quota for work pass application.

5.5 days alternative Saturday work week.

Salary range S$2,500 to S$3,000.00.