Administrative Assistant

1. Office Administration

• Manage day-to-day office operations to ensure smooth workflow

• Maintain physical and digital filing systems

• Order and manage office supplies and inventory

• Ensure office equipment is properly maintained

2. Communication & Coordination

• Answer and direct phone calls, emails, and inquiries professionally

• Schedule appointments, meetings, and conference calls

• Coordinate internal and external communications

• Prepare agendas, take meeting minutes, and distribute action items

3. Document Management

• Draft, format, and proofread letters, reports, memos, and presentations

• Handle data entry with accuracy and confidentiality

• Maintain records and databases

• Assist with document preparation for audits or reports

4. Scheduling & Time Management

• Manage calendars for managers or teams

• Arrange travel, accommodations, and itineraries

• Track deadlines and follow up on tasks

5. Financial & Administrative Support

• Assist with invoicing, billing, and expense reports

• Process purchase orders and reimbursements

• Support basic bookkeeping and payroll tasks (if required)

6. Customer & Client Support

• Greet visitors and clients in a professional manner

• Respond to customer inquiries and route them appropriately

• Support client onboarding and record maintenance

7. Compliance & Confidentiality

• Handle sensitive information with discretion

• Ensure administrative processes comply with company policies

• Assist with HR documentation and employee records

8. Team Support

• Provide administrative support to managers and departments

• Assist with onboarding new employees

• Coordinate office events, trainings, and team activities