Administrative Assistant (1 year contract renewable)

The role sits within the Growth Operations function that provides solutions to support all business division. This is a key role that supports sales divisions in anchoring all aspects of sales and general administration.

The Administrative Assistant works closely with sales teams as well as other departments likes customer service, supply chain, procurement, finance and IT.

Key components of the role include billing and payment controls and administration, liaising with 3rd party vendors, organizing meetings and some business support. The ideal candidate understands the order to cash process, procure to pay process, displays maturity, is a team player, organized, possess good communications skills and proficient with Microsoft office suite and preferably also SAP system

Job Description

• Performing data entry duties in regard to metrics, sales figures, customer master data request and update and other key data detail in SAP

• To provide contract expiration report 3 months ahead of expiry and monthly reminders to team on expired contracts pending for renewal

• Takes sales information and puts it into an easily readable format

• Pull reports and information from Ecolab systems, providing data and guides to help the sales team

• Issue the purchasing order request and create new vendor for indirect

• Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials for sales team

• Exercise judgment and make decisions to promote smooth workflow and prioritization

Job Requirement

• Minimum 2 years of administrative experience

• Ability to successfully manage multiple, competing priorities to meet deadlines

• Process oriented, adaptable, reliable, flexible and demonstrates willingness to support

• Ability to work independently, as well as able to collaborate in a team.

• Clear communication skills (verbal and written) and able to manage interfaces with other departments.

• Organised, detail oriented, and has analytical abilities.

• Proficient with Microsoft Excel

• Prior experience in sales administration and proficiency in Microsoft CRM, SAP systems is advantageous.

• Candidates should be comfortable commuting to or working in the western part of Singapore

• Hybrid work arrangement with 3 days in office each week.