About the Role
We are seeking a dependable and experienced full-time Administration Officer to support office operations, basic HR administrative tasks, and employee engagement initiatives. This role contributes to a well‑organised, inclusive, and collaborative workplace by supporting teams across the organisation.
Key Responsibilities
Office & Administrative Operations
- Manage day‑to‑day administrative activities, including document processing, data entry, records management, and procurement of office and pantry supplies.
- Oversee pantry operations (ordering, stock management, and vendor coordination) to ensure a well‑maintained office environment.
- Coordinate meeting schedules, conference room bookings, and travel arrangements.
- Liaise with building management and office vendors to follow up on facilities management and service matters.
HR Administrative Support
- Provide basic administrative support for HR processes as required, such as onboarding coordination (e.g. biometric facial recognition registration for new hires), etc.
- Support compliance with internal policies and procedures through accurate documentation and proper filing.
Employee Engagement & Internal Coordination
- Assist in planning and executing employee engagement initiatives, including staff events, training sessions, and team‑building activities.
- Support internal communication efforts by disseminating updates and coordinating information across departments when necessary.
Finance & Procurement Support
- Assist with basic administrative finance tasks, including organizing invoices and supporting simple tracking of office‑related or employee engagement expenses.
General Duties
- Ensure the office environment remains tidy, orderly, and conducive to productivity.
- Carry out other administrative and support duties as reasonably assigned.
Requirements
Education
- Minimum Diploma in Business Administration, Management, Secretarial Studies, or a related field.
Experience
- 3-5 years of experience in an administrative, office support, or operations‑related role.
Technical Skills
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
Professional Skills
- Strong organizational and time‑management skills with attention to detail.
- Good written and verbal communication skills.
- Ability to work independently as well as collaboratively within a team.
- Adaptable and able to manage multiple priorities in a dynamic environment.
Preferred (Non‑Mandatory)
- Ability to communicate in more than one language is a plus, as it supports collaboration in a diverse workforce (not a job requirement).
- Demonstrated collaborative mindset and willingness to support cross‑functional teams.
Fair Employment
- We are committed to fair and merit‑based employment practices in line with TAFEP and MOM guidelines.
- All employment decisions are based on job‑related skills, experience, and qualifications, regardless of age, gender, nationality, race, religion, marital status, or family responsibilities.
- Applicants must have the legal right to work in Singapore.
- Salary commensurate with experience and responsibilities.
