Administration Manager

We are a large format prints, renovation, and events/exhibitions production company looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Area: Ubi

Working Hour: 5.5 Days (9am - 6pm / 9am - 1pm)

Job Description:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
• Organize and supervise other office activities (recycling, renovations, event planning etc.).
• Ensure operations adhere to policies and regulations.
• Keep abreast with all organizational changes and business developments.

Requirements & Skills:

• Proven experience as administration manager.
• In-depth understanding of office management procedures and departmental and legal policies.
• Familiarity with financial and facilities management principles.
• Proficient in MS Office.
• An analytical mind with problem-solving skills.
• Excellent organizational and multitasking abilities.
• A team player with leadership skills.
• BSc/BA in business administration or relative field.

Skills and Qualifications:

• Leadership and Management Skills
• Organizational Skills
• Communication Skills
• Technical Proficiency
• Teamwork
• Attention to detail
• Problem Solving
• Business and financial acumen
• Experience with Microsoft Office
• Manage Schedules and deadlines
• Office Management
• Business Administration

Job Functions:

Office Management / Staff Management / Budget Management / Policy and Procedure Development / Communication and Coordination / Record Keeping and Documentation / Project Management / Customer Service / Facility Management / IT Coordination

Position Level: Manager

Minimum Years of Experience:

A minimum of 5-7 years of experience in business administration, management, or a related field is typically required.

Employment Type:

Full Time

Minimum Qualification Level:

Bachelor's Degree

Monthly Salary Range (SGD):

$4,000

Workplace Address:

Local

Postal Code:

408934

Block/House No.:

53

Street Name:

UBI AVENUE 1

Building Name (optional):

PAYA UBI INDUSTRIAL PARK