About the Role
We are seeking a highly organized Administration Manager to support the Deputy General Manager (Administration) in overseeing administrative operations, cross-border coordination, and stakeholder engagement. The ideal candidate must be fluent in both Japanese and English, with strong interpersonal and communication skills. You should be able to work independently in a dynamic, multicultural corporate environment involving collaboration with Japan HQ.
Key Responsibilities
Administrative & Project Support
- Assist the Deputy GM in planning, coordinating, and executing administrative projects and initiatives
- Monitor project timelines, manage deliverables, and follow up on action items to ensure on-time completion
- Collect, analyse, and compile data for reports, presentations, and internal documentation
- Prepare concise updates for stakeholders and management
- Provide full-spectrum administrative support, including ad hoc tasks and assignments from the Deputy GM
- Manage travel arrangements for business travellers
- Support Japan-based employees relocating to Singapore-handle work pass documentation, local onboarding, and urban living arrangement
- Serve as the primary point of contact between Singapore office and Tokyo HQ
- Ensure timely and accurate communication manage responses to inquiries and documentation requests
Requirements & Experience
- Degree in Business, Management, Law, or a related field
- Native-level Japanese fluency and strong English proficiency, both written and spoken due to need to communicate with Japanese HQ and Singapore HQ on frequent basis.
- Minimum 3-5 years of administrative or coordination experience, ideally in multicultural or Japanese-affiliated environments
- Proven ability to work with local and international teams, including HQ-level coordination
- Excellent organizational skills, attention to detail, and ability to meet tight timelines
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) familiarity with SAP or finance systems is an advantage
