ADMINISTRATION MANAGER

Job Summary

The Administration Manager is responsible for overseeing daily administrative operations, ensuring smooth office functions, efficient processes, and effective support across departments. This role plays a key part in improving operational efficiency, managing administrative staff, and supporting management with coordination and reporting.

Key Responsibilities

Administrative Operations

• Oversee and manage daily office administration and operations

• Develop, implement, and improve administrative systems, policies, and procedures

• Ensure compliance with company policies and relevant regulations

People & Office Management

• Supervise, train, and evaluate administrative staff

• Allocate tasks and ensure workload is efficiently managed

• Manage office facilities, equipment, and supplies

Documentation & Records

• Maintain accurate records, contracts, and company documentation

• Oversee filing systems (physical and digital) for easy retrieval and compliance

• Handle confidential information with discretion

Coordination & Communication

• Act as the main point of contact for internal departments on administrative matters

• Liaise with vendors, service providers, and external stakeholders

• Support management with scheduling, reporting, and coordination

Budget & Cost Control

• Manage administrative budgets and monitor expenses

• Source vendors and negotiate contracts to ensure cost efficiency