Job Summary
Support landscape operations by managing administrative tasks, coordinating procurement and permits, maintaining records, and assisting finance and HR functions to ensure smooth project execution.
Responsibilities
- Manage and follow up on service chits, landscape/photo reports, attendance reports, yearly maintenance schedules, and contract renewals to ensure accurate documentation and timely processing
- Maintain and update digital files and Standard Operating Procedures (SOPs) on the server for easy access and compliance
- Prepare, submit, and file quotations and purchase orders to support procurement and project budgeting
- Source and compare quotes from contractors, vendors, and suppliers to maintain an updated price database for cost-effective purchasing
- Assist with finance tasks, BCA/LCR renewals, and HR-related matters as needed to support operational compliance
- Apply for and submit Permit to Work applications for project sites to ensure regulatory adherence
- Coordinate pre-ordering and delivery arrangements for materials and plants required at project sites to maintain workflow continuity
- Update and manage office and site maintenance inventory lists to track resource availability
- Issue and maintain records for personal protective equipment (PPE) to ensure staff safety compliance
- Perform other administrative duties as required to support team and project needs
