Administration Executive (1-Year Contract)

Salary

3,200 SGD 3,800 SGD

Industry

Logistic, Shipping

Job Description

Our client is a reputable Japanese company specializing in global logistics solutions. They are seeking an agile and results driven Administration Executive to join the Planning-HR-Admin Department of Corporate Division. This role is well-suited for candidates with at least 3 years of experience.

The primary responsibility of this role is administrative support, including administering employee training, awards, corporate card and air travel bill management, and driving digitisation initiatives to enhance operational efficiency. The successful candidate will also support expatriate management, including handling housing and tenancy-related matters.

Reporting to: HR Manager

Responsibilities
Administrative support
- Support for administrative operations, including administering employee training, long-service awards, processing leave and claims, managing corporate card and air travel bills
- Drive digitisation initiatives to improve efficiency.
- Provide support for expatriates on international assignments in coordinating employment passes, dependent passes, and handling housing and tenancy agreements.
- Oversees door access security administration, staff issuance processes, maintains and updates the employee directory to ensure effective workplace operations and data accuracy.
- Perform other ad-hoc tasks when required

Requirement

Requirements & Preferences

(Must)
- Diploma/Bachelor's degree in Business Admin
- At least 3 years of experience in administration support within HR/General Affairs functions (related to employee data entry, corporate card, air travel bills, and expatriates housing management)
- Proven engagement in digitalization initiatives
- Excellent written and verbal communication skills in English and Mandarin to liaise with English and Mandarin-speaking stakeholders
- Ability to work independently and collaboratively in a fast-paced environment, with attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Adaptability and a willingness to learn new tools and processes.

(Advantageous)
- Prior experience in a multinational, Japanese, or matrixed organization is preferred.

English Level

-

Other Language

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Benefit

What you will receive
- Performance bonus (Based on the performance)
- Annual Leave: 17 days
- Medical Leave: 14 days
- Medical Benefits
- Hybrid work arrangement (1 day WFH per week)
- Flexi time arrangement (Starting work anytime from 8:00AM-4:30PM, 8:30AM-5:00PM, 9:30AM-6:00PM or normal hours)
- Engaging Environment

Working Hour

9:00 17:30

Holiday

-

Job Function