Key Responsibilities:
- Oversee daily office operations and administration to ensure a smooth, efficient, and well-organised workplace environment
- Manage all incoming and outgoing correspondence including emails, phone calls, mail, and deliveries professionally and promptly
- Coordinate meeting schedules, manage office calendars, and arrange logistics for internal and external engagements
- Prepare, organise, and maintain business documents, reports, and confidential records in full compliance with company policies
- Act as the first point of contact for visitors, clients, and general office enquiries - always professional and welcoming
- Oversee office facilities, equipment, and supplies to ensure the workplace remains productive, safe, and well-maintained
- Support HR and finance teams with administrative tasks including filing, data entry, invoice processing, and onboarding coordination
- Coordinate internal meetings, workshops, and company events from preparation through to post-event follow-up
- Liaise with vendors, service providers, and external partners to ensure all office operational needs are met efficiently
- Identify gaps in office processes and proactively implement improvements to enhance overall administrative efficiency
Requirements:
- Minimum Diploma and above
- Strong organisational and time management skills with the ability to prioritise and handle multiple tasks simultaneously
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable with digital workplace tools
- Professional, discreet, and reliable with a strong sense of initiative and attention to detail
EA License Number: 25C2980
Disclaimer: By applying, you consent to the collection and use of your personal data for recruitment purposes in accordance with Singapore's PDPA. Your application may be considered for this and other suitable roles.
