Admin Support Executive

• MNC in Town area

• 5 days work week, Permanent role

• Salary: up to $4200 with good benefits

Key Responsibilities:

Employee Lifecycle Administration

• Manage end-to-end onboarding, offboarding, and employee transfers for staff and interns in accordance with approved workflows.

• Coordinate issuance and recovery of staff passes, access cards, lanyards, locker assignments.

• Ensure system access provisioning and deactivation is performed accurately and in a timely manner.

• Maintain up-to-date records and trackers to support audit and compliance requirements.

Access, Security & Systems Management

• Administer CorpPass access, including user access setup, modification, and termination.

• Maintain secure and accurate records of access cards, lockers, and system permissions.

• Oversee CCTV and security systems servicing and vendor coordination.

• Support audits, investigations, and security reviews where required.

Office Operations & Facilities Management

• Oversee daily office operations to ensure a safe, functional, and well-maintained workplace.

• Manage office facilities, including equipment (e.g. vending machines), ensuring timely servicing and maintenance.

• Coordinate with cleaning teams, pantry services, and vendors to support daily operations, events, and VIP requirements.

• Supervise facilities support staff to ensure service delivery standards are met.

Reception, Access & Employee Services Support

• Administer employee access requirements such as PSA passes, PSA Vehicle permits, and season parking applications and renewals, ensuring timely processing and accuracy.

• Provide reception coverage where required, including visitor management, call handling, and courier coordination - as a coverer.

• Serve as a key point of contact for employee administrative enquiries and support.

Financial Administration & Vendor Management

• Raise and manage purchase requisitions, service POs, and blanket POs for admin related items in accordance with procurement guidelines.

• Coordinate billing and payment processing with finance teams, ensuring proper documentation and tracking.

• Support vendor sourcing, quotation comparison, and contract coordination.

• Assist in budget tracking and cost monitoring for administrative functions.

Ticketing & Operational Governance

• Manage and monitor administrative ticketing systems to ensure timely response, resolution, and closure of requests.

• Escalate issues proactively and coordinate with relevant stakeholders to maintain service standards.

• Ensure proper documentation and adherence to internal policies and procedures.

Meetings, Events & Executive Support

• Support the setup and coordination of training sessions, meetings, and corporate events.

• Provide administrative support for senior management meetings, including coordination of logistics and visitor arrangements.

• Ensure meeting rooms and training facilities are well-prepared and restored post-usage.

Emergency Preparedness & Workplace Safety

• Perform designated emergency response roles (e.g. Fire Warden & First Aider)

• Support fire drills, evacuation exercises, and emergency preparedness planning.

• Promote workplace safety and compliance with relevant regulations.

Continuous Improvement & Team Collaboration

• Support the Admin Manager in driving office operations improvements and process enhancements.

• Provide cross-coverage for administrative functions to ensure continuity of operations.

• Contribute to building a responsive, service-oriented administrative team.

Requirements

• Diploma or Degree in Business Administration or related discipline.

• Minimum 2-4 years of relevant experience in office administration, facilities management, or employee services.

• Proven ability to manage multiple operational areas with strong attention to detail.

• Experience in vendor coordination, procurement processes, and facilities support will be an advantage.

• Strong organisational, communication, and problem-solving skills.

If interested, please submit your updated resume in Word format by using the Apply button.

Alternatively, please email resume to [Confidential Information]

We regret that only shortlisted candidates will be notified.

EA Personnel Name: Ding Xin Er

EA Personnel No.: 02C4944

EA License No.: R22106669