Job Summary
We are looking for a proactive and organized Admin & Project Coordinator to provide administrative and project coordination support to the team. The successful candidate will be responsible for ensuring smooth day-to-day operations by coordinating project documentation, following up with vendors, maintaining project &administrative records, and supporting Account Managers throughout project execution.
Key Responsibilities
- Provide administrative support to the account and project team.
- Prepare Purchase Orders, quotations, invoices, delivery orders, and other admin & project-related documentation.
- Coordinate with suppliers, clients, and internal departments to ensure timely project execution.
- Follow up on orders, deliveries, and project schedules.
- Maintain and organize files and records
- Assist in tracking project progress, variations, and outstanding items.
- Arrange meetings, prepare meeting minutes, and follow up on action items where required.
- Assist with travel arrangements, including flight and accommodation bookings where required.
- Support Account Managers with project coordination and day-to-day administrative matters.
- Ensure documents are accurate, complete, and submitted within required timelines.
- Perform general office administration and any other duties assigned by management.
Requirements
- Diploma or equivalent qualification in Business Administration, Project Management, or a related field.
- 1-3 years of relevant administrative or project coordination experience (experience in construction, interior fit-out, or related industries is an advantage).
- Proficient in Microsoft Office, especially Excel and Powerpoint.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Good communication and interpersonal skills.
- Detail-oriented, responsible, and able to work independently as well as in a team.
- Able to work in a fast-paced environment and manage multiple deadlines.
- Comfortable working with numbers and handling multiple currencies.
Preferred Qualities
- Positive attitude and willingness to learn.
- Strong coordination and follow-up skills.
- Proactive, resourceful, and able to solve problems independently.
- Comfortable communicating with different stakeholders, including suppliers, contractors, and clients.
