Job Description:
We are seeking a highly active and responsible Admin / Operations Assistant to support our daily operations in the construction / marine industry. The ideal candidate must be proactive, detail-oriented, and able to work under pressure in a fast-paced environment.
Key Responsibilities:
- Handle all general administrative duties in line with Singapore construction / marine industry standards
- Follow up closely with clients and ensure no calls or communications are missed
- Coordinate and arrange required documentation for manpower deployment
- Prepare and manage workers records, permits, and related documentation
- Monitor daily worker attendance, leave records, and absenteeism
- Calculate timesheets, including overtime (OT) accurately
- Arrange workers medical appointments and home leave schedules
- Liaise with clients, supervisors, and internal teams for smooth operations
- Ensure compliance with company and yard requirements
Requirements:
- Prior experience in construction or marine (shipyard) environment is preferred
- Basic knowledge of shipyard procedures and documentation
- Strong organizational and multitasking skills
- Ability to work under pressure and handle urgent tasks efficiently
- Excellent communication and follow-up skills
- Must be highly responsive and always ready to handle calls
- Proficient in Microsoft Office (Excel, Word, Email)
- Familiar with attendance tracking and payroll basics (OT calculation)
Preferred Qualities:
- Active, responsible, and committed personality
- Strong attention to detail
- Good problem-solving skills
- Ability to work independently with minimal supervision
Interested candidates can send their resume via WhatsApp to +65 8276 9619
