ADMIN MANAGER

Role Overview

The Admin Manager is responsible for overseeing and managing the company's administrative, office management, and support functions to ensure smooth daily operations. This role acts as a key support to management and works closely with HR, Finance, and Operations teams to maintain efficiency, compliance, and a well-organised workplace.

Roles & Responsibility

Administrative & Office Management

• Oversee day-to-day administrative operations to ensure smooth and efficient office functioning.

• Manage office facilities, equipment, supplies, and vendors (e.g. building management, maintenance, pantry, stationery).

• Ensure proper documentation, filing systems, and record-keeping practices are maintained.

• Handle general correspondence, contracts, and administrative coordination.

HR & People Support (Administrative Scope)

• Support HR administration including onboarding and offboarding processes.

• Coordinate work passes, employment documentation, and liaison with MOM or relevant authorities.

• Maintain employee records, leave tracking, and HR databases.

• Support company events, staff activities, and internal communications.

Finance & Procurement Support

• Assist with administrative finance matters such as invoice processing, payment tracking, and expense claims.

• Coordinate with finance teams or external accountants on administrative documentation.

• Manage procurement processes for office-related purchases and services.

Policy, Compliance & Governance

• Ensure compliance with company policies, internal controls, and regulatory requirements.

• Support audits by preparing and maintaining administrative records and documentation.

• Assist in reviewing and updating administrative policies and procedures.

Management & Coordination

• Act as a key point of contact between management, staff, and external parties.

• Provide administrative support to senior management as required.

• Identify opportunities to improve administrative processes and operational efficiency.

• Supervise and guide administrative staff, if applicable.

Requirement:

• Diploma or Bachelor's degree in Business Administration, Management, or related fields.

• At least 3-5 years of relevant administrative or office management experience, preferably in a manufacturing or engineering environment.