ADMIN MANAGER

1.Administrative & Office Operations

. Handle daily office administrative work and ensure smooth office operations.

. Manage quotations, invoices, purchase orders, delivery orders, and other documents.

. Maintain proper filing system for all company documents (hardcopy and softcopy).

. Answer phone calls, emails, and communicate with clients, suppliers, and site workers.

. Coordinate with site supervisors for work schedules and document support.

. Prepare basic reports for management when required and Ensure all administrative work is completed accurately and on time.

2. Site Material Coordination & Store Management

. Arrange and coordinate materials for all project sites strictly according to approved site orders.

. Ensure timely delivery of materials to prevent project delays.

. Maintain proper documentation of materials issued to sites.

. Fully manage store room operations including:

o Recording daily material IN & OUT transactions

o Monitoring stock levels

o Conducting periodic stock checks

o Ensuring proper storage and systematic arrangement

. Report immediately on any stock discrepancies, shortages, or damages.

3. Workforce Administration & Compliance Monitoring

. Maintain complete and updated worker profiles (personal data, permits, employment records).

. Prepare and monitor monthly worker attendance records accurately.

Safekeep and manage all worker documents data like CSOC certificates, Passports, Work permits, Safety certificates and Any mandatory compliance documents

. Closely monitor expiry dates of all certificates and official documents.

. Proactively arrange renewals well before expiry to ensure zero disruption to site operations.

. Ensure full compliance with government regulations and site safety requirements at all times.

4. Recruitment & New Worker Onboarding (Full Process Management)

. Monitor manpower requirements and promptly identify worker shortages.

. Arrange and coordinate interviews when recruitment is required.

. Handle full onboarding process for new workers, including:

o Arrangement of dormitory accommodation

o Pre-housing coordination

o Worksite onboarding procedures

o Preparation and submission of required documentation

. Coordinate and arrange PCP, medical check-ups, and any required assessments.

. Ensure all documents are properly compiled and approved before site deployment.

. Maintain strict compliance with Ministry of Manpower regulations.

5. Accounts & Reporting

. Track payments and follow up on outstanding receivables.

. Assist in preparing monthly operational and administrative reports.

. Maintain accurate and audit-ready records at all times.

Strict Requirements

. Diploma or Degree in Business Administration, Accounting, or related field experience.

. Minimum 3-5 years experience in construction, engineering, or air-conditioning industry.

. Strong knowledge of manpower compliance and government submission procedures.

. Experience handling MOM-related matters is mandatory.

. Strong knowledge in inventory/store management.

. Advanced proficiency in Microsoft Excel (formulas, tracking sheets, reporting).

. Able to handle high workload with minimal supervision.

. Strong attention to detail and high accountability.

. Willing to work overtime when required.