Admin Manager

Job Responsibilities:

• Oversee the day-to-day administrative operations to ensure the smooth functioning of the office.
• Manage office administration, facilities, equipment, and general maintenance.
• Maintain accurate company records, documents, contracts, and filing systems.
• Coordinate administrative support across all departments.
• Monitor office supplies, stationery, and inventory, and liaise with vendors and service providers.
• Ensure compliance with company policies, procedures, and statutory requirements.
• Prepare administrative reports, budgets, and operational documentation.
• Organize meetings, appointments, travel arrangements, and company events.
• Assist in HR administrative duties, including onboarding, attendance records, leave administration, and employee documentation.
• Handle incoming correspondence, phone calls, and internal communications.
• Resolve administrative issues promptly and recommend process improvements to enhance office efficiency.
• Perform any other administrative duties assigned by Management.

Requirements:

• Minimum 2-5 years of relevant experience in administration or office management.
• Strong organizational, planning, and time management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Ability to multitask, prioritize work, and meet deadlines.
• Self-motivated, responsible, and able to work independently with minimal supervision.
• Strong problem-solving and decision-making abilities.

Preferred Qualifications:

• Diploma or Bachelor's Degree in Business Administration, Management, or a related discipline.
• Experience in supervising administrative staff.
• Knowledge of HR administration and office management systems.
• Experience in the construction or engineering industry will be an added advantage.