Admin & HR Executive

2-4 Years

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Early Applicant

Job Description

Job Description

Human Resource

Manage end-to-end recruitment: Job posting, candidate screening, interview coordination, and offer management
Prepare work pass application drafts for incoming new staff and coordinate renewals of existing staff work passes with MOM
Prepare Letters of Appointment (LOA)
Conduct structured orientation programmes for all new hires; manage the onboarding experience including 30/60/90-day check-ins
Send notification emails to relevant departments upon new staff commencement
Administer all HR transactions including confirmation, contract renewal, transfer, and offboarding
Send resignation acknowledgement emails to resigned staff; prepare and submit monthly resignee listing to CFO for Oracle processing
Manage leave administration (annual, medical, maternity/paternity, childcare, NS leave) in HRMS
Administer staff hospitalisation and insurance claims, including liaison with insurers and timely submission
Prepare and issue Certificates of Employment (COE) for staff upon request
Manage the Primary Care Programme (PCP) for staff in accordance with MOM requirements
Prepare and update staff CVs for new site staff and staff transfers.
Manage and maintain the HRMS for staff and semi-staff
Administer staff hospitalisation and insurance claims
Coordinate internship placements, including liaison with institutions, onboarding administration

Compliance, Reporting & Policy

Maintain and update HR database with accuracy; prepare monthly HR reports and statutory survey submissions (MOM, BCA, etc.)
Support in the implementation of HR policies, procedures, and guidelines and the employee handbook
Monitor changes to MOM, TAFEP, CPF, and other applicable legislation; advise superiors and management on necessary updates

Administration

Monitor and coordinate renewal of company vehicles road tax and insurance policies; maintain a renewal tracker to ensure zero lapses
Assist Esso Fleet Card programme — collate receipts and prepare periodic reports for submission to Finance
Arrange bus transport for workers as required and verify monthly transport invoices
Coordinate with IT on email account creation for new staff, license tracking, and procurement of computers and laptops
Coordinate donations and corporate social responsibility (CSR) initiatives
Assist in drafting and disseminating company memos, circulars, and employee communications
Support planning and execution of company events, staff activities, and CSR programmes
Assist with data compilation for the Annual Report and Sustainability Report
Provide general administrative support across departments as required
Handle ad-hoc tasks as assigned by immediate supervisors

Job Requirements