Oversee comprehensive administrative duties, including but not limited to:
Managing office supplies, pantry, and sanitary provisions, etc.
Coordinating with external vendors such as security, cleaning, transport, and other service providers, supervising their duties, and renewing contracts as necessary
Handling reception duties for office guests
Budgeting and monitoring administrative expenses to ensure they remain within budget and processing payments promptly
Renewing required government licenses for respective departments and individuals
Managing Jurong Island Visitor Pass applications for HQ visitors, clients, or other guests
Maintaining an efficient filing system for all office administrative documents
Keeping a database of contacts and email lists updated
Preparing Purchase Orders
Issuing items to new staff, such as ID tags, lockers, uniforms, computers, and work desk arrangements
Managing the company's Corppass account
Providing support for company-related events and handling ad-hoc assignments/tasks as needed
Responsible for all aspects of recruitment process, including sourcing, screening, interviewing and selection of potential candidates
Conduct new hires onboarding (Appointment, confirmation), resignation off boarding
Review and revise HR & Admin policies, regulations and procedures periodically
Administer disciplinary actions and attend to disciplinary sessions where necessary
Preparation of monthly payroll processing (Timesheet, CPF Contribution and Yearly IR8A Form)
Assist in preparation of yearly budget
Provide expatriate support eg. accommodation arrangement, orientation, salary, income tax, repatriation, etc
Any other adhoc HR/Admin duties as assigned by Managing Director and HR & Admin Manager
Requirements:
Must possess at least a Diploma or an equivalent qualification
At least 5 years of comprehensive HR, Admin/General Affairs experience supervisory experience is advantageous
Proficiency in MS Office (Word & Excel), Power Point
Able to communicate and build good relationship with both internal and external stakeholders as a team player
Able to work under pressure with the ability to prioritize tasks effectively
Working experience in Manufacturing, especially Chemical manufacturing is advantageous
