Admin & Finance Executive (1-Year Contract) #West #TNJH

Position1: Admin & Finance Executive (1-Year Contract)

NTUCCEB

Budget:Max $3.3K

Responsibilities

This role supports the School's financial and administrativeoperations across procurement, accounts payable, fixed assets management andgeneral administration. The incumbent ensures accuracy, compliance withpolicies, and timely processing to support financial operations and accounting.

Key Responsibilities

1. Procurement

. Manage Goods Receipt (GR) processes for PO-based invoicesin Ariba.

. Verify invoices against purchase orders and resolvediscrepancies.

. Monitor and follow up on outstanding POs and GRs.

. Coordinate with stakeholders to close unused PO balances.

2. Accounts Payable

. Verify and process non-PO invoices.

. Coordinate approvals and submit invoices for paymentprocessing.

. Follow up on invoice status and resolve payment - relatedissues.

. Ensure timely invoice coding and submission to NSS AP.

3. Fixed Assets Management

. Support asset tracking, recording, and compliance withpolicies.

. Assist in asset capitalisation, tagging, transfers anddisposals.

. Coordinate and support annual physical asset verificationexercises.

. Maintain proper documentation, including asset records andphoto verification.

. Liaise with stakeholders and vendors on asset-relatedmatters.

4, Research Finance

. Support Finance team in the preparation of research grantsummaries and reports.

. Provide support for financial tracking, reconciliation,and other accounting tasks.

5. Administration

. Provide administrative support for School operations andevents.

. Assist in asset location tracking and related projectwork.

6. Continuous Improvement & Support

. Support process improvements to enhance efficiency in bothFinance and Administrative workflows, and internal controls.

. Perform ad-hoc finance and administrative duties asassigned.

Requirements

-Diploma (Polytechnic) or higher qualification.

-Preferably with experience in finance operations, accountspayable or procurement would be an advantage

-Familiarity with SAP and Procurement systems (e.g. Ariba)is an advantage.

-Proficient in Microsoft Office Applications-Microsoft Exceland Microsoft Word

-Meticulous and well organised

-Good interpersonal, written and communication skills.

-Positive attitude, responsible and willing to learn.

-Able to work both independently and as part of the team

- Able to perform on-site asset verification and inspectionduties within office premises.

-Candidate must be able to commence work within short noticepreferred).

-Candidates who are currently pursing part-time finance/accounts studies, had done some admin /accounting related jobs before, are welcome to apply

Interest applicants, pls email updated resume to [Confidential Information]

Kasey Kong

The Outsourcing Team

Recruit Express Pte Ltd

EA Lic: 99C4599