Role Overview
The Admin / Finance / Operations Executive manages backend operations and ensures smooth coordination across the company. This role acts as the central hub of operations, supporting enquiries, scheduling, finance administration, and internal systems to keep daily business functions running efficiently.
Key Responsibilities
1. Enquiries & Coordination
- Handle all incoming enquiries
- Respond to clients promptly
- Provide ballpark and simple quotations
- Escalate complex cases when needed
2. Operations & Scheduling
- Manage job schedules and calendars
- Coordinate team assignments
- Ensure smooth day-to-day operations
3. Admin & Finance
- Prepare quotations and invoices
- Track expenses and revenue
- Maintain payment and cost records
- Assist with CPF and salary tracking
4. Documentation & Systems
- Maintain SOPs and handbook
- Organise contracts and HR documents
- Keep Notion and systems updated
5. Support Work
- Assist in preparing pitch decks
- Track marketing data and reporting
Requirements
- Highly organised and detail-oriented
- Strong communication skills
- Comfortable working with numbers
- Able to multitask and stay calm
- Responsible and proactive
- 3 days work onsite, 2 days Work-From-Home
- Plus points: ability to work with AI tools, ability to design and execute social media campaigns
What We Are Looking For
- Someone dependable to keep backend operations structured and efficient
- Ability to manage multiple moving parts with clarity and consistency
- Comfortable supporting both administrative and operational needs
