Admin & Facilities Executive
We're looking for an organised, hands-on Admin Executive to keep our office running smoothly - covering office supplies, facilities, vehicle fleet administration, basic IT support, and day-to-day support for our HR team. This is a great fit for someone who enjoys variety, takes ownership, and is comfortable juggling practical, everyday tasks in a fast-paced construction/engineering sector environment.
Job Scope
Office Supplies & Pantry
- Manage stationery and pantry stock, place orders as needed
Office Equipment
- Maintain copiers/printers, liaise with vendors for servicing and repairs
PPE
- Procure, stock, and distribute PPE to staff
Fleet & Vehicle Administration
- Monitor and track insurance, road tax, and COE expiry dates for company commercial vehicles
- Notify and remind assigned drivers ahead of expiry deadlines
- Coordinate with drivers to ensure vehicles are sent for inspection on schedule
- Maintain a vehicle register/tracker and handle related vehicle administrative matters
Facilities & Vendor Coordination
- Coordinate cleaners, maintenance contractors, courier/mail, and general office logistics
Basic IT Support
- Handle password resets, printer/connectivity issues escalate more complex issues to our IT vendor
New Joiner Setup
- Prepare laptops, install standard software, set up email/access for new hires
Software Licensing
- Process software purchases/renewals as instructed by Management, track expiry dates
Asset Tracking
- Maintain records of company laptops, software licenses, and equipment
HR Support
- Assist the HR team with filing, data entry, scheduling, and onboarding logistics
Requirements
- Diploma or equivalent prior admin, facilities, or IT support experience preferred
- Comfortable with basic IT troubleshooting
- Organised, detail-oriented, and able to juggle multiple requests
- Proficient in Microsoft Office
- Prior exposure to the construction/engineering sector is an advantage
