Admin Executive

▸ Receive, check, and log all Delivery Orders (DOs) from sub-contractors, suppliers, and disposal sites - ensure quantities, dates, and project references are correct.

▸ File DOs against the corresponding project, supplier, and tipper trip. Match DOs to invoices and purchase orders before forwarding for approval.

▸ Maintain the daily disposal log - track tipper trips, disposal sites used (Tuas, Lorong Halus, etc.), tonnages, and diesel reimbursement records.

▸ Maintain organized physical and digital filing - supplier invoices, project documents, certificates, receipts, expense claims.

▸ Data entry into Excel trackers and accounting software (training provided).

▸ Process supplier invoices - match to DOs/POs, log into the payment tracker, prepare for the Director's approval.

▸ Handle incoming phone calls and general email inbox - route enquiries to the right person, take messages clearly.

▸ Manage office supplies - stationery, pantry, printer toner, basic office maintenance vendors.

▸ Assist with simple HR admin - leave forms, attendance records, document filing for new hires(preparation only, no recruitment work).

▸ Petty cash tracking and basic expense claim processing.

▸ Courier, mail, and document collection / drop-off coordination.