- Provide comprehensive executive support to the Managing Director, including proactive calendar management, prioritisation of appointments, and resolution of scheduling conflicts.
- Prepare and manage confidential correspondence, expense claims, travel arrangements, itineraries, and meeting materials with a high level of accuracy and discretion.
- Coordinate meetings, develop agendas, record minutes where required, and track follow-up actions to ensure timely completion.
- Act as a key liaison between the Managing Director and internal as well as external stakeholders, maintaining professional, responsive, and confidential communication.
- Provide ad hoc support on presentations, reports, research, administrative duties, and special projects as assigned.
- Arrange travel, accommodation, airport transfers, and local transportation for visiting guests and regional leadership.
- Prepare detailed itineraries, manage logistics, and provide on-site support to ensure a seamless and professional hospitality experience.
Corporate Services
- Manage and distribute incoming mail to relevant departments in a timely manner.
- Provide administrative support to HOD, including claims submission, document preparation, and information collation.
- Respond to emails and enquiries within stipulated service turnaround time (within 3 working days).
- Process and track Corporate Services-related invoices (e.g., travel, petrol/EV, photocopier, etc.).
- Prepare reports, presentations, and supporting documentation for Corporate Services.
- Coordinate travel bookings and logistics arrangements for HODs.
- Support ad hoc duties and additional responsibilities as assigned.
Corporate Social Responsibility (CSR)
- Provide administrative and coordination support to the HOD in planning and organising CSR initiatives for the organisation.
- Support the execution of CSR activities and events, including participation where required.
- Process and track CSR-related invoices, claims, and submissions to ensure accurate and timely documentation.
- Support additional ad hoc duties and responsibilities as assigned.
Who We're Looking For
- Diploma or Degree in Business Administration or a related field.
- Minimum 2-4 years of experience in administrative or executive support roles.
- Strong organisational and time management skills with the ability to prioritise effectively.
- Excellent communication and interpersonal skills, with a high level of professionalism and discretion.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
For interested candidates, please send your updated resume:
Email: [Confidential Information]
Whatsapp: +65 96272860
Angela Teh Ling Wei
(CEI No.R1104464)
Recruit Express Pte Ltd
EA License No. 99C4599
