Key Responsibilities:
Front Desk & Office Operations
- Act as the first point of contact for visitors and guests, delivering a professional reception experience and serving beverages when required.
- Manage daily front-desk activities, including handling incoming calls, mail distribution, and courier arrangements.
- Ensure the reception, meeting rooms, and common areas are kept neat, organised, and presentable at all times.
- Manage meeting room bookings and preparation for internal and external meetings.
- Manage stationery, pantry items, and office supplies, including inventory monitoring, ordering, and general upkeep.
- Coordinate office maintenance activities with external vendors, contractors, and property management, and ensure timely communication of relevant information to employees when required.
Administrative & Internal Support
- Handle travel bookings, transportation, dining reservations, visa applications and logistics arrangements as required.
- Administer company platform accounts and manage employee access to corporate service platforms.
- Provide administrative support, including preparing purchase orders, processing staff expense claims and maintaining proper filing.
- Coordinate employee business card printing, assist with corporate secretarial matters, and maintain related documentation.
- Support employee onboarding and offboarding activities, including workstation setup, door access activation, and issuance of company assets for new employees.
- Organise and support events, team-building activities, and employee engagement programs.
- Support employee benefits administration, including coordinating insurance enrolment and updates with insurance providers.
- Assist in maintaining employee leave records.
- Maintain accurate documentation and filing records.
- Perform general administrative duties, provide internal support to the team, and carry out ad-hoc tasks as assigned.
Requirement:
- Minimum 2 years of relevant experience in administrative or office support roles.
- Good working knowledge of MS Office.
- Proactive and adaptable, able to work independently and take on ad-hoc responsibilities when required.
- Well-organised with a positive attitude and a strong team player.
