Admin executive ( Marine)

Company Overview

Biofuel Industries Pte Ltd, established in Singapore since 2003, converts wood and horticultural wastes into biomass woodchips used as fuel for biomass plants, driving regional eco-business development.

Job Summary

As an Admin Executive in the marine industry, you will manage administrative operations, coordinate with port authorities, and support documentation and invoicing to ensure smooth office and port-related processes.

Responsibilities

• Manage daily administrative and office support tasks to maintain efficient operations
• Communicate effectively with Ports authority and operations staff via phone, email, and face-to-face to coordinate activities
• Assist with Jurong port procedures, including preparing and processing MPA/ICA documentation and arranging travel logistics
• Maintain and update filing systems to ensure accurate and organized record-keeping
• Process invoices accurately and coordinate related administrative workflows
• Execute assigned ad-hoc duties to support team and operational needs

Required competencies and certifications

• Higher Nitec or Diploma qualification
• Minimum 1 year of administrative experience
• Proficient use of Microsoft Office applications, including Word and Excel
• Strong communication and interpersonal skills to engage with internal and external stakeholders
• Ability to work independently and collaboratively within a team

Preferred competencies and qualifications

[None provided]

Other Information

• Location: Jurong
• Working Hours: Monday to Friday, 9:00 AM - 6:00 PM one Saturday per month, 9:00 AM - 12:00 PM
• Salary Package: Basic Salary + Bonus