Admin executive

Company Overview

Drako Fire Engineering Pte Ltd is a fire protection company that delivers quality fire protection systems and solutions. We protect life and property while providing an exceptional value to our customers. We are committed to providing our customers with a high quality service to ensure their buildings and occupants are adequately protected in the event of an emergency. We specialize in all aspects of Fire Protection and Prevention and offer a wide range of services including fire alarm system installation, inspection, maintenance, monitoring services sales and service of fire extinguishers and service and repair of fire sprinkler and hose reel systems.

Job Summary

You will support office operations by managing administrative tasks, maintaining accurate company records, processing financial documents, and communicating effectively with clients and team members.

Responsibilities

• Organize and maintain company documentation to ensure accurate and accessible records
• Process invoices and accounts, and follow up on outstanding payments to support financial accuracy
• Prepare and send quotations, purchase orders, invoices, and emails to clients to facilitate smooth transactions
• Respond promptly to emails and handle paperwork to support daily office functions
• Enter data accurately into software systems to keep records current and reliable
• Manage incoming calls and emails from customers or clients to provide timely assistance
• Print and file documents such as tax invoices, bank statements, and issued invoices to maintain orderly records
• Perform other administrative duties as assigned by supervisors to support team needs

Required competencies and certifications

• Proficient in MS Office applications to perform administrative and data entry tasks efficiently
• Computer literate to navigate and utilize office software and communication tools effectively