The Partnerships Coordinator (Executive level) supports the management and coordination of external partnerships, with a focus on corporate partners and volunteers management. The role provides administrative, reporting, and coordination support to ensure effective stewardship of partners, accurate tracking of contributions, and timely consolidation of partnership-related information.
Key Responsibilities:
Partnership Coordination
- Support day-to-day coordination with external partners, including corporate partners, donors, and community organisations.
- Assist in maintaining regular communications with partners, including meeting coordination, follow-ups, and documentation.
- Support partnership stewardship activities such as appreciation events, site visits, and engagement sessions.
- Support in volunteer management
Administrative & Operational Support
- Maintain accurate and up-to-date records of partners, donations, and engagements in relevant databases.
- Prepare administrative documents such as letters of acknowledgement, proposals, and internal approvals.
- Support scheduling, logistics, and documentation for partnership meetings and events.
Reporting & Information Consolidation
- Consolidate partnership and donor data for internal reporting, management updates, and Board papers.
- Assist in tracking partnership deliverables, funding utilisation, and reporting timelines.
- Support the collation of information for annual reports, donor reports, and audits, working closely with finance and programme teams.
Cross-Team Coordination
- Liaise with internal stakeholders (e.g. programmes, finance, communications) to gather information required for partner updates and reports.
- Work with decentralised Partnerships ICs in coordinating corporate partnerships and matching with the appropriate services.
- Support the partnerships and fundraising team in ensuring accurate and timely flow of information across departments.
- Work closely with the communications team to provide inputs for partner communications and collaterals (e.g. newsletters).
General Support for Partnerships Activities
- Support fundraising and partnership campaigns through administrative and coordination tasks.
- Assist in monitoring and tracking partner engagement outcomes and follow-up actions.
- Perform other duties as assigned in support of partnerships and fundraising objectives.
Job Requirements
- Diploma or Degree in Business Administration, Communications, Social Sciences, or related field.
- 1-3 years of relevant experience in partnerships, fundraising, donor management, or administrative support roles.
- Experienced in using Microsoft SharePoint and Canva.
- Strong organisational and coordination skills, with attention to detail.
- Comfortable working with databases, spreadsheets, and reports.
- Good interpersonal and written communication skills.
- Able to work collaboratively with internal teams and external stakeholders
- Prior experience in the social service or non-profit sector is an advantage
Work location: Lengkok Bahru
If you are interested to join us, please apply via Fei Yue Career Portal.
For your privacy and security, kindly refrain from including your NRIC number in your application form or resume.
