Admin Executive

Responsibilities:

• Manage a wide spectrum of activities including customer service, coordination, invoicing, and administrative duties.

• Process and issue debit notes to vendors.

• Update and monitor payments in case of double payment.

• Use SAP daily to process payments, invoices, and related transactions.

• Coordinate and schedule meetings, conferences, travel arrangements, seminars, and workshops.

• Manage flight, hotel, and car bookings, visa applications, filing, and ticketing.

• Act as the key contact person for external parties such as travel agents and hotels.

• Send out weekly newsletters to internal and external stakeholders.

• Assist and support team members with administrative tasks when required.

• Perform any other duties as assigned.

Requirements:

• Diploma holders or candidates with more than 1 year of relevant experience.

• Proficient in Microsoft Excel and Word.

• Strong organizational, coordination, communication, and interpersonal skills; meticulous and willing to learn.

• Knowledge of SAP and trade administration is advantageous but not mandatory.

• Willing and able to work overtime when required.