Admin Executive

Administrative Assistant (Employee Services)

Key Responsibilities

Document Verification & Management

• Review and verify scanned personnel documents for accuracy, completeness, and quality.

• Classify and organise documents according to established categories and filing standards.

• Rename electronic files in accordance with prescribed naming conventions.

• Identify and resolve discrepancies, including missing, duplicate, or incorrectly scanned documents.

• Maintain and update verification progress reports and tracking records.

Records Digitisation & System Administration

• Upload verified documents into the HR system (SuccessFactors).

• Prepare, validate, and maintain document index files prior to system upload.

• Monitor and maintain logs of processed, pending, and outstanding records.

Data Protection & Compliance

• Handle employee records with the highest level of confidentiality and professionalism.

• Ensure compliance with the Personal Data Protection Act (PDPA) and organisational data protection policies.

Administrative Support

• Provide administrative and operational support to the HR team.

Requirements

Education

• Diploma, Higher NITEC, NITEC, GCE O Level, or GCE A Level qualification.

Experience & Skills

• Prior experience in administrative or clerical support roles.

• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.

• Experience with HR systems, preferably SuccessFactors, will be an advantage.

Key Competencies

• Strong attention to detail and accuracy.

• Excellent organisational and document management skills.

• Ability to work independently as well as collaboratively within a team.

• Strong sense of responsibility, integrity, and confidentiality when handling sensitive information.

Sherry Tan | R23116214 | 05C3451