Admin Executive (38-month contract), SCIS

Job Description

• This position is forSchool of Computing and Information Systems (SCIS).
• Procurement duties
• To support faculty, colleagues and students in the procurement & purchase processes from request to actual receipt of the items & final payment.
• This includes the purchase of air tickets, IT and Non-IT purchases etc.
• Student helpers, Teaching Assistants
• Advise and process faculty requests for student helpers and teaching assistants at the start of each term and the final payment at the completion of the term.
• SCIS Facilities Administration & asset maintenance:
• Resolve all faculty requests and complaints and liaise between SCIS occupants and OCIS on all matters including regular maintenance and cleaning.
• To investigate non-functioning equipment and liaise with the vendor to maintain/fix the fault.
• Students activities:
• Students have an internal budget and externally funded sources (e.g. Huawei, UBS etc) for their activities.
• To work closely with the students from monitoring of budgeting to actual claims. There is an increase in external funders e.g. from Huawei, UBS etc for students activities, events and competitions.
• General Office management:
• The Admin Executive is part of the team and is expected to support colleagues who are managing the growing number of visitors brought in by our faculty.
• The staff is expected to support big school events e.g. Commencement Ceremony and assist in large-scale conferences helmed by our faculty.
• Any other duties as assigned.

Qualifications

• Minimum A-level or Poly Diploma.
• Attention to details and strong analytical skills.
• Ability to exercise sound judgement within given policies and processes.
• Good interpersonal and communication skills.
• Ability to work collaboratively and with good work attitude.
• Basic accounting knowledge preferred.

• This position is forSchool of Computing and Information Systems (SCIS).
• Procurement duties
• To support faculty, colleagues and students in the procurement & purchase processes from request to actual receipt of the items & final payment.
• This includes the purchase of air tickets, IT and Non-IT purchases etc.
• Student helpers, Teaching Assistants
• Advise and process faculty requests for student helpers and teaching assistants at the start of each term and the final payment at the completion of the term.
• SCIS Facilities Administration & asset maintenance:
• Resolve all faculty requests and complaints and liaise between SCIS occupants and OCIS on all matters including regular maintenance and cleaning.
• To investigate non-functioning equipment and liaise with the vendor to maintain/fix the fault.
• Students activities:
• Students have an internal budget and externally funded sources (e.g. Huawei, UBS etc) for their activities.
• To work closely with the students from monitoring of budgeting to actual claims. There is an increase in external funders e.g. from Huawei, UBS etc for students activities, events and competitions.
• General Office management:
• The Admin Executive is part of the team and is expected to support colleagues who are managing the growing number of visitors brought in by our faculty.
• The staff is expected to support big school events e.g. Commencement Ceremony and assist in large-scale conferences helmed by our faculty.
• Any other duties as assigned.