Admin

Key Responsibilities:

Office Administration

• Oversee day-to-day office operations and ensure a well-organized work environment.
• Manage office supplies, stationery, and equipment inventory.
• Handle incoming and outgoing correspondence, phone calls, and document filing (physical and electronic).
• Arrange logistics for meetings, appointments, company events, and travel bookings.
• Coordinate with vendors, contractors, and service providers for office maintenance and procurement.
• Perform ad-hoc administrative tasks as required to support office and project needs.

Human Resources & Support

• Maintain staff attendance, leave, and personnel records.
• Support recruitment activities, staff onboarding/offboarding, and training coordination.
• Assist in arranging staff accommodations, travel, and other welfare needs.

Accounting & Administrative Support

• Liaise with accounting personnel for invoice processing, petty cash management, and expense tracking.
• Liaise with the accounts team for payment follow-up, bank documents, and audit support.

Corporate & Documentation

• Maintain proper filing of company documents, contracts, and permits.
• Coordinate with corporate secretary or relevant agencies for compliance and statutory submissions.
• Support management with preparation of reports, meeting notes, and presentation materials.

Communication & Coordination

• Serve as liaison between departments, management, and external parties.
• Ensure smooth internal communication and follow-up on administrative matters.
• Provide general support to management and assist with any ad-hoc projects or tasks.

Requirements:

• Diploma or Degree in Business Administration, Management, or related discipline.
• Minimum 2-3 years of relevant administrative experience.
• Good organizational, coordination, and time management skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Detail-oriented, responsible, and able to handle confidential information.
• Good communication skills in English & Mandarin will be an advantage).

Working Conditions:

• Based in Singapore.
• Full-time, 5-day work week.