Job Summary
Assist in recruitment and administrative tasks by identifying and screening candidates, coordinating interviews, maintaining databases, and supporting daily office operations to ensure smooth HR and administrative functions.
Responsibilities
- Identify suitable candidates using job boards, LinkedIn, and other platforms to support recruitment efforts
- Screen resumes to shortlist candidates based on qualifications and experience
- Conduct initial phone interviews to assess candidates skills and suitability
- Update and maintain accurate recruitment databases to track candidate progress
- Organize candidate profiles for easy access and reference
- Schedule and coordinate interviews between candidates and hiring managers
- Perform general administrative duties including managing calendars, scheduling meetings, and coordinating appointments
- Prepare presentations and reports to support HR and administrative activities
- Take meeting minutes to document discussions and action items
- Handle daily office operations, document management, and correspondence to ensure smooth workflow
- Organize and maintain files, records, and internal databases for efficient information retrieval
- Assist with basic bookkeeping tasks such as data entry and invoice processing
- Maintain and update customer databases to support lead generation efforts
- Support events and activities organized by the HR & Admin department
Required competencies and certifications
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) to prepare documents and presentations effectively
- Fluent in Mandarin and English to communicate clearly in a Mandarin-speaking environment
Preferred competencies and qualifications
- Strong negotiation skills to follow through with candidates during recruitment
- Excellent verbal and written communication skills to interact professionally with candidates and team members
- Familiarity with LinkedIn or other job boards to enhance candidate sourcing
- Self-motivated, goal-oriented, and able to work collaboratively as a team player
