Admin cum Quantity Surveyor (QS)

Administrative Duties

• Provide administrative support to project and management teams
• Maintain proper filing of contracts, drawings, and project records
• Handle correspondence, emails, phone calls, and scheduling
• Prepare reports, progress documentation, and meeting minutes
• Assist in procurement processes and coordination with suppliers and subcontractors
• Ensure compliance with MOM and workplace documentation requirements

Quantity Surveying Duties

• Prepare cost estimates, BOQs, and tender submissions (including government tenders - HDB, LTA, BCA, GeBIZ)
• Evaluate subcontractor quotations and pricing comparisons
• Monitor project budgets, cost control, and variations (VO)
• Prepare and verify progress claims and final accounts
• Liaise with clients, consultants, subcontractors, and suppliers
• Conduct site visits to verify work progress when required
• Support both M&E and building (structural & architectural) works

HR & Accounts Support

• Assist in basic HR functions (staff records, attendance, leave tracking, work pass documentation)
• Support MOM-related submissions and employee documentation (WP/SPass where applicable)
• Assist in payroll preparation and overtime tracking
• Help maintain employee files and HR records
• Assist in basic accounting tasks (data entry, invoice processing, payment tracking)
• Coordinate with external accountant / auditor when required
• Support petty cash management and expense claims

Requirements

Education & Experience

• Diploma/Degree in Quantity Surveying, Construction Management, or related field
• Minimum 1-3 years of relevant experience
• Experience in Singapore construction company is required
• Experience in HDB / LTA / public sector projects preferred
• Experience in government tendering (GeBIZ) is an advantage
• Experience in M&E and building works

Skills & Competencies

• Knowledge in construction costing, contract administration, and tendering
• Proficient in Microsoft Office (especially Excel)
• Familiarity with QS software (AutoCAD, CostX) is a plus
• Basic knowledge of HR and accounting processes
• Strong organizational and multitasking abilities
• Able to communicate with foreign workers (multi-language advantage)
• Good interpersonal and coordination skills
• Ability to work independently and meet deadlines